Import Payments from a File

Getting Started

1. In Tax Bills and Collections click on the ‘Tools’ tab and select Post E-Payments.
2. Either select an Agent from the Agent drop-down list or click on New Agent to create one.
3. When creating a new Agent:
1. Set the Payment Method to: EPAY – E-Payment.
2. Set the File Type to: Mortgage Escrow. *
3. Set the Refund method to: Against Each Bill or Against Batch payment.
4. Click OK to save.

Preparing to Import Your E-Payments

1. After selecting an Agent
2. Select the tax period to Post your payment to
3. Select the New Import button to open the ‘Import E-payments Form’.
4. Use the browser button to locate and select the ‘Payment file'.
5. Click OK to begin processing the records.

Running the Pre-Payment Verification Report

1. Once the E-Payment file finishes processing the records,  the results are displayed with two tabs.
   • On the 'Errors' tab you can review the list of warnings and errors.  These will be any bills already paid, under/over paid, or any other errors needing your attention.
   • On the ‘Payments’ tab click the Print Report button in upper-right to preview/print a listing (Pre-Payment Verification Report) of payments to be posted before completing any postings.
2. If the totals from the Pre-Payment Verification Report match the check(s) amount, click on the Batch Summary button in the lower-right.

You are now looking at the Tax Receipt Distribution window for the first payment to be posted.

• Entering values for Reference (or Check #), Payer's Name information or Receipt Comments will post that information against all receipts created as part of this E-Payment batch.
• Click the Next Button to move to the next tax bill payment and use the ">>" button to duplication the Reference and Payer's information

Posting E-Payments

1. Once you are ready to post the entire batch of payments, click on the Post Payment button in the lower-right and wait for the ‘Receipts window’ to show you a list of the receipts created.
2. Click on the Print button in the upper-right to print an E-Pay Audit Report, or a Tax Receipt Summary Report for the payments you just made.
3. You also have the option to print the receipts or just click the Close button in the lower-right to complete the process.

*NOTE: This same process can be used to set up and post electronic e-payments collected through your bank to your lockbox. Simply set the File type to Lockbox – 3 Column instead of ‘Mortgage Escrow.’